Terms and Conditions relating to the Transfer of Goods, the Provision of Statutory Services, Settlement of Invoices, Complaints, the Right of Withdrawal, and the Privacy Policy of Society of Friends of Science Pro Publico Bono C.C.A.A. Cth S.J.S.C.

1. Details of the party offering the transfer of goods and/or the provision of statutory services and/or the remaining statutory possibilities

The seller and the entity operating the website is:

In matters relating to orders, invoice settlement, complaints, withdrawal from the agreement and/or the protection of personal data, the Society prefers e-mail communications directed to the following e-mail address: info@towarzystwoprzyjaciolnauk.pl, while reserving that all other means of communication with the Society mentioned in these Terms and Conditions shall be equally welcome.

2. Scope of the offer

The website may offer:

• digital content, including computer programs, electronic publications, draft textbooks, educational materials, and scientific materials,
• statutory services agreed individually,
• admission tickets for agreed events, consultations, workshops, seminars and other performances of an educational, scientific, or advisory nature,
• reservation amounts for projects awaiting full agreement of terms,
• donations for statutory aims or for specified aims or undertakings of the Society.

3. Information on products, statutory services and the remaining statutory possibilities

Each active offering option on the website should contain at least its name, a description of its main characteristics, the price and/or the method of determining invoice settlement, as well as information on the manner of delivery of the goods and/or performance of the service and/or making available the remaining options available under offer options. The principal features of the digital content, or statutory services are indicated on the relevant subpage before the order is placed.

4. Prices

Prices are stated for individual items in the currency indicated on the product page or in the settlement of invoices form. The total price and, where required by the circumstances, any additional charges are presented before the order is placed.

In the case of offer items for which the amount is entered independently by the interested person, the final amount is determined by the interested person before the agreement is concluded, unless there is explicit information seeking communication to agree the conditions.

Information relating to any applicable tax, including VAT, is presented in accordance with the applicable law and the configuration of the relevant offer and the way of invoice settlement.

5. Ways of settlement of invoices

Available ways of settlement of invoices are indicated each time at the stage of finalising the order and may include:

• bank transfer,
• other ways made available in the current order form.

A person wishing to make a purchase or settle an invoice through the e-Store may do so:

• by bank transfer to the Society’s bank account;
• through the Przelewy24 electronic bank transfer portal, operated by PayPro S.A. with its registered office in Poznan, Republic of Poland.

Electronic ways of settling amounts due may be activated in stages. Information relating to a specific settlement of invoices operator or the activation of settlement of invoices by card is binding only where it has been expressly made available in the current order form or in a separate notice on the website as one of the available options.

6. Formation of the agreement

The information placed on the website constitutes an invitation to conclude an agreement, unless the description of a given item expressly provides for a different legal effect.

The placing of an order or the carrying out of a transaction through the website shall signify that the interested person has become acquainted with these Terms and Conditions and the Privacy Policy, and has accepted them in the wording in force at the time of placing the order or carrying out the transaction.

An agreement for consideration is concluded upon the effective placing of an order, acceptance of these Terms and Conditions and the Privacy Policy, and effective settlement of the invoice, or upon acceptance of the order for execution by the Society, in accordance with the description of the relevant offer item.

In the case of statutory services agreed individually, projects requiring further arrangements, or reservation amounts, the precise content and scope of the agreement may remain subject to further arrangements made by means of electronic and/or in person communication (whereas communications by email are preferred).

7. Delivery of digital content and performance of statutory services

Digital content may be delivered primarily by e-mail message, download link, the interested person’s account, or in another manner indicated in the relevant description of the collection of goods and/or statutory services and/or other statutory offering options.

Unless otherwise indicated in relation to a given offering, digital content shall be delivered without undue delay after receipt of the settlement of invoices, or within the period revealed in the description of the offer.

The Society shall make efforts to deliver the digital content within 15 minutes of receipt by the Society of the confirmation relating to the invoice settlement. In emergency situations, the digital content shall be delivered no later than within 24 hours.

Statutory services shall be performed within the period revealed on the website, agreed individually, or resulting from the nature of the relevant statutory service. They shall be performed as swiftly as possible. If a statutory service is complex, the first stage of performance shall take place no later than within the space-time interval of one month, unless a different period is presented on the website, has been agreed individually, or results from the nature of the relevant statutory service.

A reservation amount for a project serves the preliminary determination of the terms of a contemplated project and does not in itself signify acceptance by the Society of the full scope of the project, unless the parties expressly provide otherwise.

8. Technical requirements for digital content

In order to access digital content and digital products properly, the following may be required:

• a device with internet access,
• an up-to-date web browser,
• an active e-mail address,
• the ability to open files of the relevant kind, including, depending on the offer, PPTX, PDF, TXT, ZIP, or other files,
• in the case of a computer program: an environment and technical parameters allowing the program to be run in accordance with the description placed with the relevant product.

Information relating to the functionality, compatibility, and interoperability of digital content or software is presented to the extent appropriate for the relevant offer.

9. Complaints

Complaints concerning the website, the invoice settlement, digital contents, a computer program, statutory services and/or statutory goods, and/or the remaining offering options may be submitted by e-mail to the following e-mail address: info@towarzystwoprzyjaciolnauk.pl.

A complaint should, where possible, contain:

• the name and surname, or the name of the entity, of the complaining party
• contact details,
• the order number or the date of the invoice settlement,
• a description of the issue,
• the preferred remedy sought in the complaint.

Complaints are considered without undue delay, not later than within 14 days from the date of receipt of a complete submission, unless the applicable legal rules provide for a different way.

10. Right of withdrawal from the agreement

As a rule, a person entitled to consumer rights has the right to withdraw from a distance agreement within 14 days without stating any reason, subject to the exceptions provided by law.

In order to exercise the right of withdrawal from the agreement, an unequivocal statement must be sent by e-mail to the following e-mail address: info@towarzystwoprzyjaciolnauk.pl.

The interested person may serve the withdrawal form set out at the end of this page, although this is not mandatory.

11. Exceptions to the right of withdrawal from the agreement

The right of withdrawal may not apply or may expire in cases provided for by law, especially where:

• it relates to digital content not supplied on a tangible medium, the supply of which has already taken place, with the express prior consent of the person exercising consumer rights, after that person had been informed that this right would cease to apply at the moment when the effect of placing the order arose,
• it relates to a statutory service already fully performed, with the express consent of the person exercising consumer rights, after that person had been clearly informed in advance that this right would cease to apply at the moment when the effect of placing the order arose.

If, in the case of particular digital content, a computer program, or a digital service, delivery and/or performance is to take place immediately after the conclusion of the agreement, the interested person may be requested to give separate consent to the commencement of performance before the expiry of the withdrawal period and to confirm acknowledgment of the expiry of that right upon the conclusion of the agreement for the supply of goods and/or the provision of statutory services for that person.

12. Donations

Donations are voluntary in nature. No statutory service or obligation to deliver goods arises from them – accordingly, a donation is not an order for the delivery of goods and/or statutory services, and where, in its context, an order is mentioned, it relates to an instruction by the donor relating to a bank transfer.

If an instruction for the transfer of goods concerns specified aims, the relevant aim is disclosed in the description of the relevant statutory service or offered goods and/or the remaining statutory option and/or in the title of the bank transfer.

13. Protection of personal data

The custodian of personal data is:

Personal data are stored and/or processed for the purpose of pursuing the following:

• concluding and performing an agreement,
• handling settlement of invoices,
• communicating with the interested person,
• handling of complaints, returns, and withdrawals from agreements,
• fulfilling accounting, tax, and legal obligations,
• pursuing, establishing, or defending claims,
• handling donations and reservation amounts,
• ensuring website security and organising communication connected with the business activities of the Society,
• where separate consent has been given by the interested person, sending marketing information.

The legal basis for the storage and/or processing of data is, as appropriate:

• Article 6(1)(b) GDPR – where storage and/or processing is necessary for the conclusion or performance of an agreement,
• Article 6(1)(c) GDPR – where storage and/or processing is necessary for compliance with a legal obligation to which the custodian is subject,
• Article 6(1)(a) GDPR – where the data subject has given consent to the storage and/or processing of personal data for a specific purpose,
• Article 6(1)(f) GDPR – where storage and/or processing is necessary for the purposes of the legitimate interests pursued by the custodian, in particular in the scope of conducting correspondence, organising the handling of the website and orders, the establishment, settlement, and/or defence of claims, ensuring the security of websites, internal archiving, and protection against irregularities.

Recipients of the data may include entities legally supporting the operation of the website and the business activities of the custodian, including:

• settlement of invoices operators or other financial service providers, where and to the extent that a given way is actually made available at the stage of finalising the order,
• providers of hosting, e-mail, and IT tools,
• an accounting office, advisers, authorised representatives,
• other entities authorised under the provisions of law.

Data are stored for the period necessary to achieve the relevant purposes, and thereafter for the period required by law or until claims become time-barred.

The person about whom the data have been created or the data subject, i.e. the person to whom the data relate, has the right to access the data, rectify the data, erase the data, restrict processing, data portability, the right to submit a statement raising an objection to the processing of the data based on Article 6(1)(f) GDPR, and withdraw consent where processing is based on consent.

The data subject also has the right to lodge a complaint with the Chief Officer of the Personal Data Protection Office under the GDPR.

The provision of data is voluntary, but it may be necessary in order to conclude or perform an agreement, complete invoice settlement, issue an accounting document, handle or process the order being placed.

14. Contact details and document availability

This document is made available on the website in a manner enabling it to be obtained, reproduced, and recorded.

Before placing an order, the interested person has the opportunity to become acquainted with this document.

In matters concerning support, orders, complaints, invoice settlement, and the protection of personal data, the most convenient form of communication shall be messages directed to the following e-mail address: info@towarzystwoprzyjaciolnauk.pl. It is also possible to convey information in speech by telephone at the following number: +48 42 203 22 12, as well as by correspondence sent to the settlement: Łódź; while the office address is: Apartment 11, 48 Juliana Tuwima Street, 90-021 Łódź, Republic of Poland.

15. Final provisions

Agreements concluded via the website shall be governed by Polish law, subject to the protection granted to the customer by mandatory provisions of law.

In matters not regulated by this document, the relevant generally applicable provisions of law shall apply.

Model withdrawal form